On the day

This is when all the preparation pays off! It's worth remembering that the author will probably be a lot more nervous than the children. But there are still things you can do to ensure the visit goes smoothly.

On the day

It is helpful to assign a point of contact for the visiting author at the school – someone to look after them during the whole day and ensure they arrive promptly at each presentation etc. Don’t abandon them in the staff room!

Make sure that there is someone to greet the author when they arrive and offer refreshments. The author may have had to travel several hours to reach the school.

Check all their presentation materials are available and working.

Encourage your head to spend a few minutes meeting the author and, if possible, to sit in on part of the session. It can be useful for them to see the impact an author visit can have – especially if you want to plan another visit.

Ensure that the author’s books are available for the children in case they want to buy copies, and that a signing session is facilitated.

Make sure that time is scheduled for the author to see any work / displays that the children have done in relation to the visit.

The author should receive their payment at the end of the day, unless otherwise discussed.

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